Board of Trustees Records. Secretary of the Board
Scope and Contents
This record group contains material maintained by the secretary of the Amherst College board of trustees. The series are organized chronologically by the individual holding the position of secretary. The tenures of Edward Tuckerman Esty and Eugene Smith Wilson as secretary are not directly reflected in this group. Series consist of correspondence, meeting minutes, committee files, and more general subject files. While there may be some overlap with other groups in the Board of Trustees record group, these are not official records. Rather, they should be considered materials accumulated by the secretary in the course of conducting trustee business.
Conditions Governing Access
Per the Amherst College records release policy, Board of Trustees Records are restricted for a minimum of fifty years. Once open, selected items may be restricted to protect the privacy rights of individuals or for other legal reasons. Particularly fragile items may also be restricted.
Conditions Governing Use
Requests for permission to publish material from the collection should be directed to the Archives and Special Collections. It is the responsibility of the researcher to identify and satisfy the holders of all copyrights.
Biographical / Historical
The responsibilities of the secretary of the board involved keeping an official record of the activities of the Board of Trustees. The secretary also often acted as a liaison between members of the board and with outside institutions.
The secretaries between 1900 and 1973 are as follows (dates of tenure in parentheses):
Williston Walker (1900-1919)
Edward Tuckerman Esty (1919-1929)
Frederick Scouler Allis (1929-1941)
Eugene Smith Wilson (1941-1947)
James Alfred Guest (1947-1973)
10.5 Linear feet
Language of Materials
The secretary of the board was charged with maintaining the official record of Board of Trustee activities and with facilitating communication between board members and with other institutions. Contains minutes, correspondence, financial reports, subject files.
The collection is organized into three series, arranged chronologically by tenure. The date range of a series is often wider than the dates of a secretary's tenure due to a secretary inheriting papers of his predecessor.
- Series 1: Williston Walker, 1900-1919
- Series 2: Frederick Scouler Allis, 1919-1932
- Series 3: James Alfred Guest, 1919-1932
- Rachel Jirka
- Language of description
- Script of description